One of the main characteristics of a well-run event is good planning and the ability to be ready. Factors ranging from the number of attendees to the size of the event space determine what safety plans should be implemented. Indeed, no one likes to hope to use these types of emergency plans, but it is better to make sure nothing has been left to chance. You need to take smart steps to protect yourself, your staff, and any attendees at the event.
When some people hear any alarms or realize they are in the midst of an emergency, fear takes over, and they may react without thinking. Thus, it is important to have a plan in place, and people who are primed and ready to react calmly to protect those who need help and guidance at that moment.
Event organizers have the responsibility of carrying out risk assessments to identify any hazards and think up plans to solve them or minimize their impact. One of the most important ways of ensuring safety at an event, big or small, is to have a good evacuation plan. Below are 5 things your emergency evacuation plans should do in a special event.
The best evacuation routes and most effective means of escape must be identified, and must not be obstructed during any events for ease of access. Also, these thoroughfares and exits must be visible, with clear signs explaining their purpose.
All staff members must be prepared for emergencies and aware of the evacuation routes and plans. They should also be familiar with the details of whom to contact, the chain of command, and how best to manage attendees. Key personnel should be appointed to different duties and responsibilities, such as:
To prevent chaos, there must be an effective plan for crowd direction, control and communication, and documentation. Staff must be posted along the evacuation route, communicate calmly and loudly, and lead people to a safe assembly area.
Plans must be in place to communicate with and bring in outside emergency medical services (e.g. ambulances, fire and rescue services, police) if necessary, and effect a smooth handover of responsibility to them.
A good evacuation plan must be dynamic and up-to-date at all times. It should take changes in things like personnel, event space, storage plans, and emergency phone numbers into account. Also, plans must be revised to account for any observed weak points.
During many events, meetings or conferences, the prospect of emergencies are often ignored. There must be reasonable steps taken to prevent harm or injury, and planning to calmly and effectively handle any unexpected situations that may arise. A well-planned emergency plan which includes a rock-solid evacuation process will manage risks, minimize danger and keep many people under your care safe.
GSS Security Services, Inc. has 25 years of experience providing all kinds of security protection services both domestically and internationally. Want to find out more? Please contact us and we will be able to guide you through your special event.